The Xero Detail Sync integration allows users to seamlessly sync detailed financial data, including individual transactions and customer records, directly with Xero. This integration is perfect for those who require comprehensive tracking of financial activities within their accounting software. Unlike summary syncs, Xero Detail Sync ensures that every transaction and customer entry is accurately reflected in Xero, providing full visibility and control over your financial data.
Table of Contents
- Benefits of Integrating with Xero Detail Sync
- What is the difference between the Summary Sync and the Detail Sync integrations?
- How to Integrate With Xero Detail Sync
- Functionality
Benefits of Integrating with Xero Detail Sync
- Comprehensive Tracking: Syncs detailed financial data, including each transaction and customer record, for a complete view of financial activities.
- Detailed Reporting: Provides full visibility into financial transactions, supporting detailed reporting and auditing need
- Sync Flexibility: Options to choose between manual or automatic reconciliation sync, accommodating various workflow preferences.
- Customizable Sync Options: Includes settings for syncing all customers or syncing only as necessary, and options to sync purchase orders.
- Automated Notifications: Configure roles to receive email notifications in case of sync failures.
What is the difference between the Summary Sync and the Detail Sync integrations?
The difference between Summary Sync and Detail Sync in Xero integrations lies in the level of data gathered and the way it is used.
Summary Sync consolidates transactions into data groups, providing a high-level overview of financial performance with faster data transfer and reduced storage needs. This makes it ideal for businesses that require an overall financial snapshot without delving into individual transactions.
In contrast, Detailed Sync offers a comprehensive, transaction-level view, capturing every individual sale, expense, and tax detail. This method is suited for businesses needing detailed reporting, auditing, and compliance support. However, because of the amount of data gathered, it involves slower data transfer, higher storage requirements, and more complex bookkeeping.
By understanding these differences, you can choose the appropriate sync method for your business needs and ensure that the Xero integration you choose will meet your financial tracking and reporting requirements.
How to Integrate With Xero Detail Sync
To integrate Xero Detail Sync with your CoreBridge system, navigate to Settings / Integrations / Marketplace.
1. Once you have navigated to the Integration Marketplace, select Finance.
Note: Xero Detail Sync can also be found within the All folder, or by using the search filter.
2. Select Xero Detail Sync.
3. Select Install.
4. Once installed, select View/Edit Settings to connect your Xero Detail Sync account to your CoreBridge system.
Note: This will redirect you to Settings / Integrations / Installed Integrations where all integration settings can be managed with Xero Detail Sync automatically being selected.
5. Select Connect to Xero.
Note: This will open a modal that will prompt you to sign into your account. There is also an option to Create an Account.
Once connected, you can set up your Xero Detail Sync options. These can be managed at any time in Settings / Integrations / Installed Integrations and selecting Xero Detail Sync.
6. If you have multiple locations, choose whether you would like all of your locations to sync to one Xero company, or if you would like them to sync to individual companies within Xero.
7. Reconciliation Sync - Use the dropdown to choose if you would like your reconciliation sync to be Automatic or Manual.
Note: It is recommended to complete the first sync Manually to check that the mapping has been done correctly. After the first sync has completed, you may select Automatic with Reconciliation.
8. Sync Start Date - Choose the Date you would like your sync to begin.
Note: This option only appears if you have selected the Automatic option above.
9. Customer Sync - This dropdown allows you to choose between syncing all customers or only as necessary.
Note: It is recommended to select Sync Customers Only As Necessary. This will sync only those customers that have had activity.
10. Select Roles - Use the dropdown to select which employee role you would like to have notified via email if a failure occurs.
11. Sync Purchase Orders - Check this box if you would like to Sync Purchase Orders.
12. Sync CoreBridge Locations to Xero Tracking Categories - Tracking Categories are a way to group your data in Xero for more detailed reporting. Checking this box will sync your CoreBridge Locations to your Xero Tracking Categories, allowing you to view and search for information by Location.
Note: This box is automatically selected for those systems with multiple locations.
To ensure the Location Mapping works properly, you will need to add a Tracking Category on the Xero website. To do this, you will need to visit the Xero website and navigate to the Settings menu. Click on Looking for advanced settings?. This will open up a new page with the option to select Tracking Categories. Click Add Tracking Category and enter in the name CB Location.
13. Edit Location Mapping - Location Mapping allows you to link your CoreBridge Locations to Xero Tracking Categories.
Note: If you do not have CB Locations created in Xero, you will see an error message. See example below.
14. Add as new on sync - Xero will add your Location after syncing.
15. Click Save & Sync Now.
Note: Syncing immediately will alert you to any mapping issues right away.
Example:
16. Edit Account Mapping - This allows you to select which of your Xero accounts map with the CoreBridge accounts. Account Mapping is critical for ensuring accurate syncs and reconciliations. For more information, please see Account Mapping With Accounting Integration Software.
Note: We recommend selecting all of your accounts from your accounting software manually to ensure correct mapping. Add as new on sync should be reserved for accounts that are specific to CoreBridge such as Orders in Pre-WIP.
17. Select the account category from the tabs.
18. Use the dropdown menu to select the Xero Account you would like to map to.
19. Click Save & Sync.
Note: Syncing immediately will alert you to any mapping issues right away.
Functionality
After creating your account and setting your preferences, Xero Detail Sync integration is easy to use within your CoreBridge system.
Navigate to Accounting / Reconciliation & Sync.
To manually sync your Xero Detail Sync integration from this page:
Note: In order to manually sync, you must have that option set in the dropdown on How to Integrate step 7 above.
1. Open the ellipsis at the end of the row.
2. Select Sync to Xero.
To manually sync your Xero Detail Sync integration in detail view:
Note: In order to manually sync, you must have that option set in the dropdown on the How to Integrate step 7 above.
1. Click on the row of the Reconciliation you would like to view.
2. Open the ellipsis in the top right corner.
3. Select Sync to Xero.
Note: The option to sync is available regardless of which tab you are in.
Payment Summary tab.
a. Clicking on any of the Payment;Transactions or View Details hyperlinks will open a new modal with more detailed information.
Payment and Refunds tab.
a. Selecting a payment or refund from the list will open a modal with more information on that particular transaction.
Financial Summary tab.
This tab allows you to quickly see an overview of money coming in and going out of your business for the selected reconciliation period.
Note: When a reconciliation has been synced properly with Xero Detail Sync, the Payment Information will display this way in the Reconciliation detail view heading:
Note: If there is an issue with the sync, the Payment Information will display this way in the Reconciliation detail view heading:
