Marking a Purchase Order as Received records that the goods arrived. It does not increase inventory On Hand. After you receive a Purchase Order, add the received quantity in Inventory.
What Receiving a Purchase Order does
When you set Purchase Order Status to Received:
- The Received date is stamped
- Who received it is recorded
- The Purchase Order is locked
Warehouse On Hand is maintained separately in Inventory.
Add received stock in Inventory
Navigate to Inventory / Stock.
- Find the Material (or open it from System Settings / Components / Materials and use the Inventory tab).
- Select the inventory row for the correct warehouse.
- Choose adjustment mode Add to Stock.
- Enter the quantity received.
- Select a Reason (required).
- Click Save Adjustment.
Note: Inventory tracking must be enabled on the Material (Track in Inventory) before you can adjust On Hand. Materials without tracking will not appear for stock updates.
Frequently Asked Questions
Does receiving a Purchase Order update inventory On Hand?
No. Received is a purchasing milestone. Record received stock with an Inventory adjustment (Add to Stock).
Why is my Qty On Hand still showing an Initial Count after I received the Purchase Order?
That is expected until you add the received quantity in Inventory / Stock (or on the Material Inventory tab).